As our Payments Specialist, you’ll own the day-to-day accounts payable cycle and be a visible, trusted point of contact for teams across the business. This is a hands-on individual-contributor role for someone who loves precision, communicates fast, and uses modern tools — including AI — to work smarter every week.
What You'll Love Doing
1. Payment Processing & Accounts Payable Management
• Process supplier and creator invoices in Xero across multiple entities and currencies, accurately and on time.
• Prepare and process payment runs for vendors and creators worldwide, making sure every payment is complete, supported and correctly recorded.
• Complete post-payment reconciliations and resolve discrepancies quickly.
2. Reconciliation & Financial Integrity
• Perform bank and account reconciliations across multiple entities.
• Investigate variances, chase missing documentation, and see every difference through to resolution.
• Keep payables records clean, current and audit-ready.
3. Cross-Functional Collaboration & Support
• Be finance’s go-to partner for payment queries from production, operations and creator-facing teams around the world — fast, clear answers people can rely on.
• Provide backup coverage within the finance team during leave periods and peak cycles.
• Jump into ad-hoc finance projects — process rollouts, automation pilots, audit preparation — wherever an extra pair of sharp eyes is needed.
4. Compliance & Record Keeping
• Maintain accurate, up-to-date records of all payments, invoices and transactions.
• Work within company policies and internal controls — and flag anything that doesn’t fit.
• Support audit processes by providing clean documentation and reports on request.
5. Month-End Financial Activities
• Support month-end close with account reconciliations and payables reporting.
• Help ensure costs land in the right period, entity and account, every month.
6. Process Optimization, Automation & AI
• Identify areas for improvement in payment and AP workflows, and help implement best practices.
• Use automation and AI tools daily — and help us push more of the routine work into them.
Who You Are
Essential:
• 1–3 years of experience in accounts payable or payments.
• Proficiency in Xero (or a similar cloud accounting platform) and strong Excel / Google Sheets skills.
• Confident daily user of AI tools (ChatGPT, Claude, Copilot or similar) — you work faster with them, and you always sanity-check the output.
• Sharp attention to detail: you notice when a number looks off, and you raise it early.
• Excellent written and verbal English, with a responsive communication style.
• Able to work Singapore business hours, fully remote.
Preferred:
• Multi-currency or international payments exposure.
• Experience with AP automation or invoice-processing tools.
• Experience working with global, distributed teams.
Competencies:
✅ Attention to Detail: Ensures accuracy across payments, records and reconciliations.
✅ Responsiveness: Acknowledges quickly, communicates clearly, and never leaves a request hanging.
✅ Ownership: Follows every discrepancy through to resolution — no loose ends.
✅ Collaboration: Works smoothly across functions, timezones and cultures.
✅ Adaptability: Thrives with evolving tools and responsibilities, and brings an AI-first mindset to routine work.
Check out our Ride the Wave series for a glimpse into 90 Seconds!
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