Executive Assistant Worldwide

Company: Automattic

Personal & Executive Assistant

This position is different from others at Automattic in that it’s based in Houston, TX. You’ll be joining the support staff of the CEO of Automattic, Matt Mullenweg, who calls Houston home and travels frequently. Most of your time will be spent working from your location of choice around Houston: your house, coffee shop, etc. or working from Matt’s home while dealing with online, administrative, household, and miscellaneous tasks. The job will evolve and vary a lot so learning new things quickly is necessary. You’ll be directly responsible for assisting in all business and personal matters.

To repeat, please only apply if you’re in Houston — different from other roles at Automattic in that we’re not interested in any other locations for this role. Ideally, you would live inside the Loop, but anywhere in the City of Houston is ok.

Skills that will make you great in this role:

  • Have great references and five years of experience as a personal or administrative assistant, estate manager, AND/OR work in technology industry.
  • Have excellent communication, time management, and organizational skills, handling everything with a high-level of integrity and confidentiality.
  • Be meticulous, patient, hard working, reliable, tenacious, and a self-starter.
  • Have a thick skin and appreciate receiving critical feedback even when it’s given under high stress moments.
  • Be able to interact with all levels of staff from household staff to CEOs to government officials in a fast-paced, changing environment while remaining flexible, proactive, resourceful, and efficient.
  • Have the skills to find anything one could imagine: locally, from afar, or on the internet.
  • Have refined taste, discretion, and represent employer well as you will have to make decisions on his behalf and do so quickly and with confidence.
  • Enjoy technology and learning new systems. Google Docs, WordPress, Telegram, and Wunderlist are daily apps. Preferably comfortable on Apple devices.
  • Be available to travel at least 4 weeks/year (cumulative), with the opportunity for more, and sometimes with very short notice. You have a passport or will apply for one upon hire.
  • Be able to handle anything thrown at you. Anything: from the most menial tasks to the seemingly impossible.
  • Not be afraid to follow up aggressively to complete projects.
  • Have reliable transportation and understand how to use a smartphone.
  • Be able to lift 30 lbs and comfortable in an environment with cats or dogs may be present.
  • Some work environments are homes with dogs and/or cats.
  • Due to the on-call nature of the job, living inside the Loop is preferred.

Skills that would be great, but are not at all required: accounting or bookkeeping experience, party and event planning, experience working with high-profile individuals, non-profit experience, investment firm experience, maintaining a blog or personal website, knowledge of wines, home decorating or remodeling experience, fluency in languages other than English, coding or scripting ability, typing in the Dvorak or Colemak keyboard layout.

You can work out of the home office of the employer, from your home, or on the road. You’ll need to be accessible and ready to work 24/7, however actual work hours are flexible. And just to repeat from earlier, you should live in Houston.

We’ll also refer to a friend of Automattic, Tim Ferriss’ “downsides” description when looking for a managing editor:

Alas, I still prefer the Shackleton approach to job descriptions. Being my Managing Editor will not be easy. Rewarding? Definitely. Exciting at many times? Absolutely. Easy? Not likely. Think of it like a professional sports team. I’m not going to haze you or anything stupid, but my content works because I take it very, very seriously. […]
Here are some fair expectations:

  • I’m an unrelenting perfectionist. If you’re not the same, it will probably make you insane.
  • I live and die by deadlines. They are absolutely sacred, and I am merciless about this.
  • You will need to be self-directed and very self-organized. Besides inflexible deadlines, I won’t provide a lot of structure. I assume you’re bringing a lot of your own process and best practices.
  • You need good mental and physical stamina, and you MUST have the discipline to “turn off” and recharge during off hours. You should have a regular exercise regimen or activities for decompressing.

We’re serious about growing diversity in the tech industry. We want to build Automattic as an environment where people love their work and show respect and empathy to those with whom we interact. Diversity typically includes, but is not limited to, differences in race, gender, sexual orientation, gender identity or expression, political and religious affiliation, socioeconomic background, cultural background, geographic location, disabilities and abilities, relationship status, veteran status, and age. To work on diversity means that we welcome these differences, and strive to increase the visibility of traditionally underrepresented groups. Read more about our dedication to diversity and inclusion.

How to Apply

Does this sound interesting? If yes, please send a short email to jobs @ automattic.com telling us about yourself and attach a résumé. Let us know what you can contribute to the team. Include the title of the position you’re applying for and your name in the subject.

Proofread! Make sure you spell and capitalize WordPress and Automattic correctly. We are lucky to receive hundreds of applications for every position, so try to make your application stand out. If you apply for multiple positions or send multiple emails there will be one reply.

If you’re reading this on a site other than automattic.com please ensure you visit automattic.com/work-with-us for the latest details on applying.

All Jobs Require

  • Great communication skills. We’re a distributed team, so frequent and clear written communication is a requirement.
  • Self-driven work ethic. You’ll need to be a self-starter who loves taking initiative and seeing things through to completion.
  • Curiosity and the desire to learn. Our business is changing and growing fast, who knows what will be the skills of tomorrow? Flexibility is key.

Vacancy page : https://automattic.com/work-with-us/executive-assistant/

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