Administrative Assistant Reston, Virginia, United States of America

Company: Modus Create

Hello! Are you ready to Work from Home and transform your career?

We're looking for an administrative assistant to join the our team at Modus in Reston, Va. Want to help our team have everything they need to build awesome solutions to accomplish company’s goals and vision? Are you interested in working with some of the best talent on the planet? Then keep reading.

About You

You love planning, keeping things organized, have excellent attention to detail and are a natural problem solver.  You have experience managing day to day office needs like answering phone calls received and direct them appropriately, recording notes and messages for the company and leadership as needed, schedule and arrange meetings and conferences.

You will act as the first point of contact for local in-office team also support HR as needed for employee onboarding/off-boarding processes. You will also be in charge of complete various special assignments, as required, prepare written reports, emails, etc. on behalf of executive team, scan documents and upload to appropriate software systems to help maintain a “paperless” office environment and work directly with building management for any and all service requests and conference room reservations.

You will be responsible for coordinating travel itineraries on behalf of the team, maintain records and confidential files, create an efficient and orderly office including inventory, management, and purchasing of office supplies, refreshments, etc. You can manage all mail and package shipping and receiving (USPS, UPS, FedEx, DHL). You will develop communication materials for widespread distribution as needed within the organization including newsletters, announcements and general information updates also plans events such as offsites, company-wide/face-to-face meetings, handles visits from external clients, customers and/or partners and run errands as needed to support office.

You have demonstrated high-level problem-solving ability, including independent judgment and decision-making skills; thinking ahead, exceptional oral and written communication, planning and organizational skills. You are very proficiency in using online software tools (Google for Business, Slack, Trello) and have a great understanding of professional services, technology, and Agile methodologies is a plus.

You have the ability to follow instructions clearly and accurately within a timely fashion, You are proactive and enthusiastic about delivering positive results, excellent emotional intelligence, adaptable to change, customer service and social skills also trustworthy and able to maintain confidentiality and handle confidential and privileged materials. You have the desire to continuously learn and grow as demonstrated by your resume you are willing to work overtime, as needed. You are able to sit, walk, stand for long hours at a time and also have a valid Driver's License and ability to drive. Having experience dealing with senior Executives is a plus.

You love learning. You are a people’s person and great team player. You enjoy playing with new tech and exploring areas that you might not have experience with yet.  You are self-driven, self-learner willing to share knowledge and participate actively in your community.

Things You Might Do 

Modus is a fast-growing, and remote-first company, so you'll likely get experience on many different projects across the organization. That said, here are some things you'll probably do:

  • Give back to the community via open source and blog posts
  • Travel and meet great people- as part of our remote-first lifestyle, it's important that we come together as needed to work together, meet each other in person and have fun together. Please keep that in mind when you apply.
  • Teach and be taught: Modus creates active teams that work in internal and external projects together, giving opportunities to stay relevant with the latest technologies and learning from experts worldwide
  • Interact directly with internal and external clients to represent Modus and its values

Why Modus Create:

Our Benefits may vary according to the Country you are located in, so please reach out to our recruiter in case you have any questions.

If you live in USA and you become a full time employee at our office we offer:

  • Competitive compensation
  • Health insurance (medical, vision, and dental) and other benefits (FSA and HSA)
  • 401(K) match to up to 3.5% of your annual salary
  • The chance to work side-by-side with thought leaders in emerging tech
  • Flexible Time Off/PTO

Do you have what it takes? Apply today!  

About Modus

Modus Create builds customer-centric products, processes, and platforms to help businesses succeed in the digital economy.

Our global team of strategists, designers, and developers have helped the world’s biggest brands such as Burger King, Kaplan, AARP, PBS, and Time Inc deliver powerful digital experiences to their clients.

Founded in 2011 with HQ in Reston, Virginia, Modus has employees all over the world. Our culture is inspired by the open-source ethos with an emphasis on continuous learning, collaboration, and autonomy. Modus has been recognized as one of the fastest-growing private companies for 6 years in a row by Inc. magazine, and two years in a row by the Washington Business Journal. FlexJobs rated Modus as a top company for remote work.

Based on the model of an open source team, Modites work remotely, and are located across the globe. That’s allowed us to hire the best talent in the world, no matter where they live. Our highly collaborative, autonomous, and effective working environment is fueled by a team unified by a love of continuous learning. Our years of thought leadership including books, whitepapers, blog posts, conference and MeetUp talks, demonstrate our commitment to sharing what we’ve learned. 

We encourage every Modus employee to do the same. Our company is a platform for the growth of our employees. Through working with our distributed team of experts on challenging projects, every person that joins the Modus team can expect to continue growing and learning every day. This is your chance to be part of building something great.

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